Accessing AML Batch
AML Batch is accessed via the AML product, which can be found by clicking Compliance > AML Check on the left hand menu then the “AML Batch” button at the bottom left of the Identity page.
AML Batch Page
You will be taken to the AML batch page, which includes a table to show where records are loaded into
the batch system. The table consists of the following columns:
• Batch ID
Each record has a dropdown available which shows more information about the individual including the below details:
• Date Of Birth
• Post Code
• Previous Address 1 (if entered)
• Previous Address 2 (if entered)
If no records have been loaded into the service, a message which be shown stating ‘There are currently no records run through this service. Please click 'Download Template' to start the process.’
Download Validation Template
The first step to take is to click ‘Download Template’ – this will download a CSV called ‘AMLBatchTemplate’
consisting of multiple fields replicated from the AML Search page.
There are a number of mandatory fields which need to be populated in order to perform the check:
• Date Of Birth
• Building Name Or Number
• Post Code
These data fields have been chosen as the minimal amount of information to be included.
There are also additional fields available in the template for entering further information such as:
• First/Last Year Of Residency
• Landline Number
• Previous Addresses (up to 3 available)
Once the template is populated, it should be saved as a CSV.
Use the ‘Upload’ button to upload your CSV file – this will prompt you to select the template you have
Upon uploading, the records will then go through a validation process to check whether all the required information is available within each record. The website will display any potential errors which are present within the file and the reason why – each record will have an ‘Edit’ button to which can be clicked to update the data.
Edit Error Page
When the user has clicked on ‘Edit’, the website will present the fields of the template with the data that had been inserted into each column. The site will also show an ‘Error’ message highlighting what the issue currently is with the file/record e.g. ‘Date of Birth: One or more required fields are missing or empty’. Once the user has amended the record, there will be a presented with a ‘Save’ button.
This will take the user back to the Pending Page with the ready to process records. Once all errored records have been amended, the ‘Run’ button will be enabled to process the file.
AML Batch Page
Once ‘Run’ is clicked, the user will be sent back to the batch page and the status of the records will change from ‘Ready to process’ to ‘Pending’ – this means that the records are queued to be run.
Full & Revalidation Results
The records will proceed to run in the background before updating in the table.
There is a toggle/switch located to the top right of the table, which allows you to switch between ‘Full’ & ‘Revalidations’ results.
The ‘Full’ screen will show all records, which have been run previously in the last 90 days and includes records that are yet to be validated and completed re-validations.
The ‘Revalidations’ screen will only show records that are yet to be validated and require further information to be entered.
By moving the toggle/switch to ‘Revalidations’ then back to ‘Full’, you will see the status of each record change in the last column of the table from ‘Pending’ to ‘Validate’.
The screenshot above shows the records have run successfully as each have a result (Pass/Alert/Refer) and a ‘Validate’ link available in the last column of the table. The user now has the ability to revalidate the record via the Validate button – this will take the user through to the report to add the documentation details before clicking ‘Validate’.
The user will then navigate back to the AML Batch page which will show the record after revalidation. Any records which have been revalidated will now show a ‘View’ button rather than ‘Validate’.
Once all batches have been run, the results can be exported via the ‘Export Results’ button. These records will also be available within the ‘History’ tab of the Identity product straight after the checks have been run.
The user can also filter these results by clicking on the ‘Filter’ icon at the top of the page. This will provide functionality to break down the results via either the result of the records (PASS, REFER, ALERT) or Batch ID. Each batch is assigned an ID which can be used to filter older results out. If the user needs a specific amount of latest records, there are two options – latest 50 or 100 records.